Statutory Cells

• To root out ragging in all its forms from universities, colleges and other educational institutions in the country by prohibiting it by law, preventing its occurrence by following the provisions of these Regulations and punishing those who indulge in ragging as provided for in these Regulations and the appropriate law in force (UGC Ref :NO. F 1-16/2007 (CPP-II) April, 2009).
• To keep a constant watch and vigil over ragging so as to avoid its incidence and repetition.
• To promptly and strictly deal with the incidents of ragging brought to our notice.
• To generate an atmosphere of discipline by sending a clear message that no act of ragging shall be tolerated and any act of ragging shall not be ignored and unpunished.

Anti-Ragging Committee provides instructions and taking disciplinary actions to achieve the objective of eliminating ragging within or outside the Institution.

Anti-ragging committee thrives to redress the ragging cases Online as well as Offline complaints received from the students and staff.

OFFLINE: The complaint forms are made available with the Convenor of the Cell. Aggrieved parties have to fill the complaint form and submit the same along with necessary supporting documents (If any), for further course of action and redressal.

ONLINE: Staff and students may express their concerns through the online mode by filling the form available in the college website. Grievances can also be registered by writing an email to statutorycells@spmcollege.ac.in

• All complaints are collected and redressed by the Anti ragging committee.
• The Anti ragging committee shall resolve the grievance within a period of seven working days of receiving the complaint. In case of certain serious issues Redressal timeline may get extended up to 15 working days.
• After receiving the complaint, the concerned parties are called and given equal opportunity to express their points of view. This process makes it more transparent and unbiased.
• The Anti-Ragging Committee of the Institute shall promptly conduct a preliminary spot inquiry and collects details of the incident as available prima facie. The preliminary investigation/details of the incident shall be immediately brought to the notice of the Chairperson of the Institute. The activity shall be completed, at the most, within twenty hours of receipt of information.
• On the basis of Prima Facie, the Anti-Ragging Committee of the Institute shall promptly. Conduct an inquiry into the incident as per provisions laid down in Clause 6.3(e) of the UGC Regulations.
• The Anti-Ragging Committee of the Institute shall complete the inquiry and submit its report along with recommendations to the Chairperson of the Anti-Ragging Committee of the Institute within fifteen days of the incident based on priority cases.

• To establish a secure physical and social environment that deters sexual harassment.
• To educate the campus community on the issue of sexual harassment.
• To fulfil the Institution's commitment towards creating a gender-discrimination-free environment.
• To establish a policy against sexual harassment of women at the Institutional and community level.
• To create a permanent mechanism for preventing and addressing cases of sexual harassment and gender-based violence at the Institution.
• To establish a systematized mechanism to prevent and redress the complaints with appropriate monitoring and timely reporting with transparency and time bound redressal.
• To raise awareness about sexual harassment in all its forms by promoting a supportive social and psychological environment.

Internal Complaints' Committee (ICC) of Seshadripuram College was formed under the Sexual Harassment of Women at Workplace, Prevention, Prohibition and Redressal Act, 2013, (Hereinafter referred to as the Act). The Act provides protection against sexual harassment of women at workplaces and for the prevention and redressal of complaints of sexual harassment. This Act was adapted by the UGC to be followed by institutions of higher learning. Seshadripuram College follows UGC Regulations 2015 regarding Prevention, Prohibition and Redressal of Sexual Harassment of Women Employees and students in Higher Educational Institutions.

The ICC has a Presiding Officer (chairperson), who is a female faculty member employed at the senior-most level. The other members include women faculty members, non-teaching employees, a representative from an NGO and student representatives from UG and PG. Each member of the Committee will hold office for not more than three years.

Complaint Procedure for OFFLINE

An aggrieved person is required to submit a written complaint to the ICC within three months from the date of the incident.

A specific form is made available in administrative office, presiding officer and with a student council member. Aggrieved person can fill that form. The form covers details of various aspects i.e. date of the incident, Location and relationship between parties.

The issues of the complaints will have to be resolved within a period of 90 days, the reason has to be discussed with the ICC has to why the delay has happened.

It is pertinent to mention that the written Complaint is mandatorily required to be filed by the aggrieved person with full name and details for seeking any action under this Policy and / or the Act. Any anonymous Complaint shall not be entertained.

Where the Complainant is unable to file the Complaint of their own, their legal heirs or parents, spouse, children or sibling can file the Complaint.

Complaint Procedure of ONLINE:

Students and Staff can also express their grievances online by filling out the form available in the college website or sending mail to the id
sdcicc@spmcollege.ac.in

• The ICC, as the case may be will conduct an enquiry and provide an opportunity to the aggrieved person as well as the Respondent to represent their case and explanations/ reasoning thereto.
• The inquiry has to be completed within a period of ninety days from the receipt of the complaint. The inquiry report, with recommendations, if any, has to be submitted within ten days from the completion of the inquiry to the Presiding officer. Copy of the findings or recommendations shall also be served on both parties to the complaint
• The Presiding officer shall act on the recommendations of the committee within a period of thirty days from the receipt of the inquiry report, unless an appeal against the findings is filed within that time by either party.
• No monetary settlement should be made as a basis of conciliation.
• The identities of the aggrieved party or respondent or the witness or the offender shall not be made public or kept in the public domain especially during the process of the inquiry.

Anyone found guilty of sexual harassment shall be punished in accordance with the service rules of the Seshadripuram Educational Trust, if the offender is an employee.

• Stopping of increments/promotion.
• Reverting, demotion
• Denial of re-employment

Where the respondent is a student, depending upon the severity of the offence, the Presiding Officer may

• Withhold privileges of the student such as access to the library, auditorium and identity card.
• Suspend or restrict entry into the campus for a specific period.
• Award reformative punishments like mandatory counselling and/or performance of community services.

• To execute, monitor, and assess regularly the University's reservation policy, as well as design steps to ensure the successful execution of policies and programmes of the Government of India and UGC.
• To educate, enlighten, and empower the students and faculty of SC/ST categories at the institution to utilise the facilities provided by the government and other agencies for their educational and professional advancement.
• Collect data about the execution of rules governing with regards to admissions of students, appointments to teaching and non-teaching posts at college, and analyse the data to determine the trends and changes in relation to meeting the quota.
• To counsel and direct SC/ST students on a variety of subjects and to assist them in managing their academic responsibilities.
• Coordination of equal opportunity, welfare, and other programmes, including government and UGC financial aid.

• The college's SC/ST Cell serves as a point of contact between students and several government agencies to facilitate and expedite the awarding of scholarships, other types of financial help and providing Library books etc.
• The committee meets twice a year and submit the institution's head with an annual report on SC/ST students' admission on reservation rules, admitted in the general category, complaints and references made by students, financial aid from the state and Central governments, non Government agencies etc.

Grievance Redressal:

OFFLINE: The complaint forms are made available with the Convenor of the Cell. Aggrieved parties have to fill the complaint form and submit the same along with necessary supporting documents (If any), for further course of action and redressal.

ONLINE:Staff and students may express their concerns through the online mode by filling the form available in the college website. Grievances can also be registered by writing an email to statutorycells@spmcollege.ac.in

In order to understand the complainant's perspective and reach an unbiased decision, the cell convener and members must listen to the complainant and any other parties engaged in the case.

The cell assures to redress grievances within 7 working days.

• To implement, monitor and evaluate continuously the reservation policy in University and plan measures for ensuring effective implementation of the policy and programmes of the Government of India and UGC.
• To educate, enlighten and empower the students and staff of OBC categories in the university to make use of the facilities extended by the Govt. and other agencies for their educational & occupational career.
• To collect data regarding the implementation of the policies in respect of admissions, appointments to teaching and non-teaching positions in the universities and analyze the data showing the trends and changes towards fulfilling the required quota.
• To Council and guide OBC students about various issues and help them to manage academic activities.
• To coordinate equal opportunity, welfare and other schemes including financial assistances from the government and UGC.

• OBC Cell of the college is bridge between students and the Government Departments to get and prompt distribution of scholarships, fellowships and other financial assistance. The committee meets at least twice a year and submits annual report to the Head of the Institution on OBC students admitted against reservation norms, admitted in general category, complaints and references reported by the students, relationship environment, facilities for girl students, financial assistances received from the state and central governments etc.
• Anyone in the OBC community who is a student or staff member who needs aid, counselling, or support with regards to academic, financial, social, or other issues can register offline or online.

Grievance Redressal:

OFFLINE: The complaint forms are made available with the Convenor of the Cell. Aggrieved parties have to fill the complaint form and submit the same along with necessary supporting documents (If any), for further course of action and redressal.

ONLINE:Staff and students may express their concerns through the online mode by filling the form available in the college website. Grievances can also be registered by writing an email to statutorycells@spmcollege.ac.in

The cell convener and members shall listen to the complainant and any other parties involved in the case in order to comprehend their points of view and resolve the matter impartially.

The cell commits to provide an equitable solution within 7 days.

• To promote social inclusion and provide fairness and equal opportunity for the college minority community
• To reduce the sense of prejudice while simultaneously increasing diversity among the student, teacher, and non-teaching staff.
• To support the minority community and offer reasonable solutions to their concerns.
• To establish systems and practices leading to barrier-free environment for students and staff.
• To encourage for participation in various orientation programs which would empower them with the necessary skills to choose a career options.
• To provide counseling for any emotional emergencies arising on account of any event at the campus.
• To provide them with proper guidance and required counseling.

• Any student or staff belonging to the minority community having any concern or assistance and counselling and support with respect to academic, financial, social and other matters can register either through offline or online.

Grievance Redressal:

OFFLINE: The complaint forms are made available with the Convenor of the Cell. Aggrieved parties have to fill the complaint form and submit the same along with necessary supporting documents (If any), for further course of action and redressal.

ONLINE:Staff and students may express their concerns through the online mode by filling the form available in the college website. Grievances can also be registered by writing an email to statutorycells@spmcollege.ac.in

The grievant and the concerned persons to the case will be heard by the cell Convener and members to understand the view points and redress the case in an unbiased manner.

The cell assures to provide an equitable solution within 7 working days.

• To promote diversity and inclusive practices on campus and provide appropriate opportunities for disadvantaged groups.
• Ensure barrier-free access to colleges, departments, libraries, dormitories and offices.
• To examine all possible ways in which the SC/ ST, OBC and minority groups could be helped.
• To ensure that there is no discrimination in the College on grounds of disability or minority status.
• To create an atmosphere of Equal Opportunity through awareness generation programmes.
• Promote equality among all.

• Any student who is in need of assistance and counselling with respect to academic, financial, social and other matters can approach the convenor directly and fill a form related to the query or may visit the college website to fill the form online.
• Once the form is submitted the query raised by the student will be viewed by the convenor of the cell and the Principal.
• Possible solution will be discussed by the cell convenor, members in presence of principal and a solution for the same will be decided.
• Appropriate solution will be given to the student through email.
• The cell assures to provide the solution within 7working days.